Speed-to-lead systems for small practices
Stop losing the leads that already called you.
When a call or a form comes in and nobody can get to it, the caller gets a text back within a minute, their questions get answered, and they book themselves onto your calendar. We build that system for your business and run it for you.
From $400 a month. No long contract. 30-day launch guarantee.
Hi, this is the office of Dr. Patel. Sorry we missed your call. Are you looking to book a first visit or have a quick question?
first visit. do you take blue cross?
We do. First visits are about 45 minutes. I have Thursday 8:15 AM or Friday 12:30 PM open. Want either of those?
thursday works
You're booked for Thursday at 8:15 AM. I've texted you the address and a short intake form. See you then.
Elapsed: 1 minute 50 seconds. Staff involved: none.
What happens when nobody picks up
Four things, every time, without anyone on your team touching it.
We're not selling software or artificial intelligence. We're selling the consults that used to walk out the door because a call rang out at lunch.
A text back within a minute
Web forms, missed calls, and Google Business Profile messages all get an automatic reply within seconds, not hours.
No more dead-air voicemail
Anyone who calls and doesn't reach a person gets an immediate text instead of a greeting they'll hang up on.
Questions answered, day or night
Hours, services, pricing ranges, location, intake basics. Anything outside that gets handed to a person instead of guessed at.
Booked onto your calendar
Qualified conversations end with a slot on your schedule and a record in one pipeline, so nothing lives on a sticky note.
Who it's for
Built for practices where the owner is also the one who picks up.
Independent college consultants
“This isn't marketing. It makes sure the referrals you already get don't go cold overnight.”
Application season peaks August through December and inquiries land at all hours. An 11pm form fill is exactly the lead that goes cold under the old process.
CPA firms
“It doesn't replace you on the phone. It catches the ones that were going to voicemail anyway.”
January through April the phone never stops, and most of the callers who hit voicemail never leave one. The system buys you time to be the one who calls back.
Small law firms
“It only ever responds to people who already contacted your firm first.”
The system answers inbound contact only. It books a consult and hands anything substantive to a person. It never gives legal advice.
Chiropractic clinics
“Front desks are great until lunch, after five, or when two lines ring at once.”
Your patients call rather than email. The system catches the calls that ring out during adjustments, lunch, and after close, and gets them on the schedule.
The leak is already happening
Some share of the people who tried to reach you this week quietly went somewhere else.
These aren't our numbers. We don't have a client roster to point at yet, and we'd rather show you sourced research than an invented case study.
How it works
Three steps, and you see everything before it goes live.
- 01
A short call about what's leaking
We look at how inquiries reach you today, what happens after hours, and what one lost lead is worth to your business. If this isn't a fit, we'll say so.
- 02
We build it and test every path
Scripts written in your voice, every trigger wired, every branch a caller can take run end to end. You approve every line before it touches a real lead.
- 03
Live, with 30 days to see it work
It goes live. If in the first 30 days it isn't catching leads and booking consults, we fix it or you walk away from the retainer.
Pricing
Three tiers. Round numbers. Nothing hidden until the call.
Every tier is a complete system, not a trial. The monthly fee covers the platform, the build's upkeep, and us watching it.
Core
$400/mo+ $1,500 setup
For a single-location practice with steady, modest lead flow.
Full detailsCore + Reactivation
Most businesses start here$550/mo+ $2,000 setup
For an established business with a list of past clients and old inquiries doing nothing.
Full detailsFull System
$700/mo+ $2,500 setup
For a multi-provider practice or firm that wants every stage of the lead's path covered.
Full detailsAdd-on services
Once the leak is fixed, the other things worth fixing.
Quoted separately, as a one-time project or their own monthly line. None of them are required to start.
Website redesign
Fix the site that's sending leads to a system that works.
One-time projectFixed quote after a short scoping call
DetailsOutbound lead generation
Verified lists and cold-email campaigns that land replies in your pipeline.
One-time or monthlyFixed quote after a short scoping call
DetailsCustom automation
The repetitive thing your office does by hand, done by the system instead.
One-time projectFixed quote after a short scoping call
DetailsDatabase reactivation
The old list in your spreadsheet is the cheapest new revenue you have.
One-time projectFixed quote after a short scoping call
DetailsThe 30-day launch guarantee
We build it, we test every path before it goes live, and you get 30 days after launch to see it working. If in that window it isn't doing what we said, catching leads and booking consults, we fix it at no charge or you walk away from the retainer. No long contract holding you in.
We guarantee the system works as designed. We don't guarantee a specific number of leads, appointments, clients, or revenue, and we won't pretend otherwise. The setup fee is non-refundable once build work begins.
Questions first? Email andrew@crimsonlaneautomation.com